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A mid-rise Mediterranean-style condominium courtyard with a stone fountain at the centre, three-storey buildings on both sides, palms and two residents walking far off.

A building with contracts to hire.

Cleaning, the garage, the pool and the common systems each get an RFP that every vendor prices the same way.

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Three proposals, one table.

Every vendor prices the same lines, so price and coverage sit side by side. A shortfall in a vendor’s insurance is named in dollars before it can propose.

  • Proposals you can compareThe same scope lines, read across all vendors.
  • Insurance read against your figuresYou set the coverage the building needs once.
RFPs and proposals

Garage and lobby cleaning

Harbor Pointe Condominiums · one scope for the building

Proposals in3
Due Friday
Qualified vendors3 of 3
Documents verified
Coverage lines8
You set the figures
DecisionOpen
Owners’ association

Proposals

Same scope
Brightside Porter Co.Five visits a week · lobby and garageShortlist
Northgate Building CareSix visits a week · lobby, garage and stairsRead
Clearview ServicesFive visits a week · lobby onlyNew

Insurance on file

Checked before they answered
General liabilityMeets your minimumMeets
Workers’ compensationPolicy on fileMeets
Umbrella and excessCarries less than your figureShort

Garage and lobby cleaning

Harbor Pointe Condominiums · one scope for the building

Proposals

Same scope
Brightside Porter Co.Five visits a week · lobby and garageShortlist
Northgate Building CareSix visits a week · lobby, garage and stairsRead
Clearview ServicesFive visits a week · lobby onlyNew

Insurance on file

Checked before they answered
General liabilityMeets your minimumMeets
Workers’ compensationPolicy on fileMeets

The contracts a building hires.

Each one is its own RFP, kept under the building.

  • Cleaning

    Lobby, halls and stairwells, with the visit record for each round.

  • The garage

    Sweeping, washing and lighting repairs on one schedule.

  • The pool

    Weekly service and chemistry, filed after every visit.

  • Common systems

    Repairs go out as work orders with photos and a checklist.

How an association hires.

From the scope to the signed vendor.

  1. Write the scope once

    Describe the work and set your insurance minimums.

  2. Qualified vendors answer

    Only vendors that meet your minimums can send a proposal.

  3. Compare and decide

    Read the proposals side by side and put the choice to the board.

  4. Keep the record

    Every visit and invoice stays on file for the building.

Questions associations ask.

Does one RFP cover every contract?

No. Each contract gets its own RFP, so every vendor prices the same scope for that one job.

Who decides?

Your board does, on its own rules. Each board member can vote from their own seat and the result is kept with the proposals.

Does an association pay to start?

An account is free and covers one community, and sending your own RFP is free.

Hire for your building with the record in hand.

Create a free account, set your minimums and send your first RFP.

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