Pool cleaning
A clean pool every week. Chlorine and pH logged every visit.
Calling around for three pool proposals means describing the same pool three times. Publish your scope here once and insured, verified pool vendors send back their proposals. The work is skimming, brushing, vacuuming, baskets, filter, and chemicals. You pick one and sign with that vendor.
- Free chlorine and pH tested every visit
- CPO certification and insurance verified before a vendor can propose, and tracked after
- Repairs priced separately, approved by you
Example schedule, on the schedule page of the community dashboard. Your community sets how often. Your vendor picks its own days and times inside that, and a missed visit is counted against the schedule you accepted.
Visit records
See what your pool vendor records after every visit.
Free chlorine came back at 0.6 ppm. The band is 1 to 4 ppm. The number is stored exactly as read, and it is flagged on the record.
Check the photo
A visit cannot be recorded at all until one photo of the finished work is attached.
Check the readings
Free chlorine and pH are typed in on site. Both are required fields on a pool visit.
See the flag
0.6 ppm is under the 1 to 4 ppm band. The reading is stored exactly as it came back, flagged to your board, and the tech is told to close the pool and retest.
Water chemistry
Two readings a pool vendor cannot skip.
Free chlorine and pH are recorded on every visit, and the report cannot close without both.
- 1–4ppm
Free chlorine, the safe range
The band the visit record is checked against, following the CDC Model Aquatic Health Code — under 1 ppm the water is not sanitized and the reading is flagged to your board.
- 7.2–7.8
pH, the safe range
The same code’s band, and outside it the chlorine in the water stops working however much of it is there.
Both readings are taken at the pool, on the visit.
Bring the kit
Skimmer, brush, vacuum hose and the reagent test kit.
Take the reading
Taken at the pool and typed into the report on site.
Which water
Mark the water you want covered.
A lap pool, a spa, and a splash pad are three different scopes on three different cadences, so an RFP that just says “the pool” leaves every vendor guessing. Mark each body of water you want serviced and every vendor prices the same list. Each visit is then recorded against the water it was worked at.
Pool
What gets recorded · examplepH, free chlorine, total alkalinity and water temperature, recorded on site.
See the finished deckThe deck as the tech left it, attached before the visit will close.
Count the visitsCheck-in and check-out on every stop, against the schedule your community accepted.
Your community · Private home lots · Community boundary, in white dashes
The amenity pins are the ones this ground records.
Out-of-range readings
A low chlorine reading reaches your board the same day.
The check runs the moment the tech saves the reading, so nobody has to remember to look.
Low chlorine means the water is unsafe to swim in.
At 0.6 ppm the tech is told to close the pool, correct it and retest. The number is still stored as it was read, and the flag travels with it.
An impossible reading is rejected at the keyboard.
pH 74 is a slipped decimal on 7.4, and it never enters the record. One typo poisons every average computed after it.
Repairs are priced separately, and you approve them.
A pump, a heater, a cracked skimmer. Nothing is fixed on a verbal. The work comes back as its own priced proposal, for your management team to approve or decline.
Paper logs
See where six pool answers live.
Most self-managed communities run a pool on a paper log by the gate and a folder of emailed PDFs.
| A logbook in the pump room | On VendoRFP | |
|---|---|---|
| Who can read Thursday’s chlorine? | Whoever opens the binder | Your board, from its dashboard |
| A low chlorine reading | Noted, if noted | Flagged, and stored as read |
| Proof the visit happened | Not kept | A photo on every visit |
| Insurance checked | At signing, if then | Before a vendor can propose |
| Who picked the vendor | Whoever called back first | You, from written proposals |
| Where the invoices land | Whichever inbox they hit | Every invoice in one place |
“A logbook in the pump room” is the status quo at a self-managed community, not a named product. Six companies, six invoices. You pay each one. They all land here on the same terms, so nothing has to be chased through email.
Example company, on the vendors page of the community dashboard. A pool company files its general liability certificate, its workers’ compensation certificate and a current CPO card, a person here reads each one and records the date it runs out, and a lapse pauses that company’s proposals.
Multiple communities
See every pool you manage on one screen.
Each keeps its own chemistry history, its own vendor, and its own invoices.
Run a service company? Join VendoRFP for free.