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All one-time work, with a full record.

Bring the vendor you already trust. VendoRFP keeps its insurance, its visit reports and its invoice.

Start an RFP for a one-time job

All one-time work is filed under your community.

  • A photo of the finished work
  • The certificate that covered itWe check the vendor’s insurance when it proposes and again before the work starts.
  • The invoice, in the same placeThe vendor sends its own invoice. It arrives beside your other vendors’ invoices.

What a one-time job leaves on the record.

Entrance wall repairGreenline Grounds · Friday
Work
Masonry, entrance monument
Insurance on file
General liability, current
Invoice
Received, with the report attached
Status
Complete

Photo of the finished work attached

One-time work, by kind.

Masonry & hardscape

Walls, columns, entrance features, paver repair.

Ponds & water features

Retention pond banks, fountains, aeration, algae.

Fencing & gates

Perimeter fence runs, gate hardware, access panels.

Pressure washing

Sidewalks, entry monuments, clubhouse elevations.

Locksmith & access

Amenity door hardware, rekeys, fob systems.

Anything else one-off

A contract that happens once and still needs a record.

Before you bring it to the board

What boards ask us first.

What does it replace?

It replaces the certificate folder, the email chain and the group text. Your vendors’ reports, invoices and insurance live in one place.

Who holds the contract?

You do. You read the proposals side by side, pick one, and sign with that vendor yourself.

What happens when a company’s insurance lapses?

Your board gets an email fourteen days before it expires. From the next day, that vendor cannot propose at your community until it renews.

How does the board vote on a proposal?

Put the proposals to a vote from your dashboard. Each board member gets a secure ballot link. The tally is ready when the vote closes.

Do we have to switch vendors?

No. Invite the vendor you already use. They join for free and file their insurance.

What does it cost the association?

It is free for one community, with unlimited RFPs. You pay each vendor its own price. Sales tax is its own line.

Can the manager run it instead of the board?

Yes. A manager can run every community. The manager sets what each board member can see.

What do the vendors get out of it?

A schedule for their crews, a crew app built for check-ins and their own invoicing. All free to join.

What do we get for a one-time job?

A photo of the finished work, the certificate that covered it and the invoice, all in the same place.

Send an RFP for a one-time job.

Insured vendors send back proposals. Or invite the company you already use.

Start an RFP for a one-time jobSee pricing