Porter services

Common areas cleaned as often as you choose.

Chasing three cleaning proposals means describing the same common areas three times. Publish the work here once and insured janitorial vendors send back their proposals. Say what needs cleaning: trash and recycling, restrooms, breezeways, the mail room, the pool deck, pressure washing. Every visit is logged with photos and times.

Start your porter RFPSee a service report
  • Insurance and a background check on the company, verified before it can propose and tracked after
  • Check-in, check-out, and a photo on every visit
  • You set the areas and how many visits a week
A day porter emptying a common-area bin into a wheeled cart on a community path

Service schedule

See every stop on the morning loop.

Build your RFPSee four proposals
A morning of porter service, 6:15 to 7:32

One morning of porter service, as it was recorded. Six stops, from the front entrance at 6:15am to the playground and courts at 7:32am.

  1. 6:15aFront entrance

    Litter picked, beds edged

  2. 6:28aMailboxes

    Wiped down, recycling pulled

  3. 6:40aClubhouse

    Floors, glass, restrooms

  4. 7:05aPool deck

    Furniture reset, deck hosed

  5. 7:20aTrash enclosure

    Swept, pad pressure washed

  6. 7:32aPlayground and courts

    Surface checked, cans emptied

Example schedule. You set the areas and how often. Your vendor plans the loop it runs them in, sends you the schedule, and you accept it on your community calendar. A missed visit is counted against the schedule you accepted.

Four of the six stops

A brick and stone community entrance monument with planted beds around its base

Front entrance

Litter picked, beds edged.

The exterior of a community clubhouse, glass doors under a covered entry

Clubhouse

Floors, glass, restrooms.

A community pool deck with loungers set out along the water

Pool deck

Furniture reset, deck hosed.

A community playground with a soft surface and a shaded structure

Playground and courts

Surface checked, cans emptied.

Your community map

See your common areas on the community map.

Vendors price porter work on how often they come and what gets touched on each visit. Mark the breezeways, the trash rooms, and the grounds between the buildings once on the map. Proposals then cover the same list.

Satellite view of an Oregon community: detached houses on curving streets under heavy tree cover, with a school running track in one corner of the frame and rows of apartment blocks along the lower edge.
Example community · real satellite imagery

Common area

What gets recorded · example
See where the porter went

A loop is recorded against the ground it covered.

See the finished work

A visit cannot be recorded without at least one photo.

Check the times

Check-in and check-out, stamped against the pin.

Your community · Private home lots · Community boundary, in white dashes

The amenity pins are the ones this ground records.

Service reports

See the report your porter sends after every visit.

The loop and the bag count are required. Receptacles serviced, bulk items, pressure washing, and any open issue go on the same report.

Sample recordFiled
A porter servicing a trash receptacle beside a community pool deck, wheeled cart alongsidePhoto logged on site
Porter serviceWed 7:41 AM
On site6:15 AM – 7:41 AMTime on site1h 26m

On the report

Loops walked
6
Trash bags
14
Receptacles
22
Bulk items
1
Pressure wash
Yes
Issues
1 open

A visit cannot be closed without a photo of the finished work.

A covered mailbox pavilion beside a community walk

The mailboxes are the second stop on the morning drawn above. The report beside this one is that same morning, filed at 7:41.

Report fields

What comes off a single porter visit.

All of it comes off the report your porter submits, and the visit will not close until the fields and the photo are on it.

6fields

On the porter report

The same fields the plate above is filled out with, and the same ones your porter sees in the app.

2fields

Filled in before the visit closes

The loop walked and the bag count are required on every report, and the rest go on when the visit turns them up.

1photo

Attached to the finished work

A visit cannot be closed without a photo of the finished work, which is the same rule the plate above states.

Getting proposals

Compare four proposals side by side.

Proposals arrive in their own order, and they differ. Your management team reads all four and signs one.

Example: one scope, four proposals

An example of the comparison view. One posted porter scope of six common areas, three visits a week, draws four proposals from vendors whose insurance has been verified. They differ on how often they come, who they send, and what the work covers. Ridgeline comes twice a week with one rotating porter. Bluestem is there three times and sends the same two porters every visit, and the mail room is on its list. Harborline also comes twice, then adds a callout after a storm. Cedar Gate matches Bluestem on frequency and adds quarterly pressure washing. Vendors send their own prices with their proposals. Your management team reads all four side by side, signs one, and contracts with that vendor directly.

You publish one scope

Porter service, 6 common areas, 3 visits a week

Trash and recycling · restrooms · breezeways · mail room · pool deck · playground

Verified companies propose on itin the order they arrive
  • Ridgeline Facility Co.Insurance current
    How often
    Twice a week, Mon and Thu
    Who comes
    One porter, rotating
    What it covers
    Trash, restrooms, breezeways
  • Bluestem Building CareInsurance current
    How often
    Three times a week
    Who comes
    Same two porters
    What it covers
    All of the above, plus the mail room
    Your board signed this one
  • Harborline JanitorialInsurance current
    How often
    Twice a week, plus after storms
    Who comes
    One porter, rotating
    What it covers
    Trash, restrooms, storm debris
  • Cedar Gate ServicesInsurance current
    How often
    Three times a week
    Who comes
    Two porters, rotating
    What it covers
    All of the above, plus quarterly pressure washing

Your management team weighs the schedule, the staffing, and what each price covers, then signs one. You contract with them directly.

Each company sets its own price and sends it with its proposal. Sales tax and payment processing are their own line items on the invoice.

Next

Publish the touch list and the visits a week.

A free account publishes it against your community address. Insured janitorial vendors all read the same list at the same frequency, and send back their proposals.

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