Common areas cleaned as often as you choose.
Send one RFP. Insured porter and janitorial vendors send back proposals.
What a visit includes
- Your common areas on your mapEach visit is filed under the area it covers.
- Trash, restrooms and breezewaysYou set the areas and how often.
- One morning of porter serviceYou set the areas and how often. Your vendor sends the schedule and you accept it. A missed visit shows on the schedule.
- A photo of the finished workA visit cannot be closed without it.
See the report your porter sends after every visit.
The loop and the bag count are required on every report.
- Loop completed
- Yes
- Bag count
- 14
- Receptacles serviced
- 9
- Pressure washing
- Not today
- Open issue
- None
Photo of the finished work attached
Before you bring it to the board
What boards ask us first.
What does it replace?
It replaces the certificate folder, the email chain and the group text. Your vendors’ reports, invoices and insurance live in one place.
Who holds the contract?
You do. You read the proposals side by side, pick one, and sign with that vendor yourself.
What happens when a company’s insurance lapses?
Your board gets an email fourteen days before it expires. From the next day, that vendor cannot propose at your community until it renews.
How does the board vote on a proposal?
Put the proposals to a vote from your dashboard. Each board member gets a secure ballot link. The tally is ready when the vote closes.
Do we have to switch vendors?
No. Invite the vendor you already use. They join for free and file their insurance.
What does it cost the association?
It is free for one community, with unlimited RFPs. You pay each vendor its own price. Sales tax is its own line.
Can the manager run it instead of the board?
Yes. A manager can run every community. The manager sets what each board member can see.
What do the vendors get out of it?
A schedule for their crews, a crew app built for check-ins and their own invoicing. All free to join.
What does a porter report include?
The loop and the bag count are required on every report. Receptacles serviced, bulk items, pressure washing and any open issue go on the same report.
What do porter and janitorial vendors file?
Insurance and a background check on the company, verified before it can propose and tracked after.
Send your porter RFP.
List the areas and the visits a week. Insured vendors send back proposals.