Hire the vendors for a community that is still being built.
Send one RFP for each common-area contract, read the proposals side by side, and keep every visit and invoice on record.
- Free for one community
- Unlimited RFPs
Common-area landscaping
3 proposals, per monthHow a developer board uses VendoRFP.
One RFP for each contract
Landscaping, pool service, janitorial and gates each get their own scope. Draw the common areas on the map and every vendor reads the same one.
See the map →Proposals you can compare
Every vendor prices the same lines, so price and coverage sit in one table.
See side-by-side proposals →A vote on the record
Put finalists to your board. Each member gets a ballot link, and the tally is kept with the proposals.
See board votes →Insurance checked for you
A vendor with lapsed coverage cannot propose, and your board hears about an expiry two weeks ahead.
See expiry reminders →Every visit has a report
Arrival time, checklist, photos and notes come with each visit, so you read what happened without a phone call.
See visit records →Invoices tied to visits
Each invoice links to the visits it bills. Sales tax is its own line.
See invoices →
Before a vendor can propose
Set the vendor standard once.
Choose the insurance and background minimums for your community. Only vendors that meet them can send a proposal, and the vendors you already use can join for free and file their documents.
Send the first contract out as an RFP.
Create your community, draw the common areas and send your first RFP.