All landscaping and maintenance vendors in one place.
Send one RFP with your map. Every landscaping vendor prices the same scope.
What a visit includes
- Map your grounds for an approximate acreageDraw your common areas on the satellite map. Your RFP carries the approximate acreage. Vendors confirm it on their walkthrough.
- Mow and edgePick a mow-and-edge scope or a full-service scope.
- Beds, mulch and seasonal colorPart of the full-service scope.
- Irrigation repairPriced as its own proposal for the board to approve.
See what the crew records to close out a visit.
A visit cannot close without the acreage serviced, the areas mowed and a photo of the finished work.
- Acreage serviced
- Entered by the crew
- Areas mowed
- Entrance, clubhouse lawn, pond bank
- Edging
- Complete
- Open issue
- None
Photo of the finished work attached
The scope every vendor prices
Every vendor prices the same lines, so the proposals compare directly. A repair comes back as its own proposal for the board to approve.
| Line | What it covers | Scope |
|---|---|---|
| Mowing | Common turf, at the height your scope sets | Mow-and-edge |
| Edging | Walks, curb line, and drive aprons | Mow-and-edge |
| String trimming | Around trees, poles, hydrants, and fence lines | Mow-and-edge |
| Blowing off | Walks and drives, at the end of the visit | Mow-and-edge |
| Clipping removal | Off the hard surfaces and out of the beds | Mow-and-edge |
| Bed weeding | Entrance, median, and amenity beds | Full service |
| Mulch refresh | Beds topped up before the growing season | Full service |
| Seasonal color change | Annuals in the entrance and median beds | Full service |
| Shrub and hedge pruning | Foundation planting and screening hedges | Full service |
| Tree work | Common-area trees, to the height your scope sets | Full service |
| Leaf haul-off | Common turf and the curb line, in the fall | Full service |
| Pre-emergent | Turf, on the schedule your climate needs | Full service |
| Fertilization | Turf and beds, by round | Full service |
| Weed control | Beds, walks, and cracks in the hard surfaces | Full service |
| Irrigation zone walk | Every zone, monthly, with the count on the report | Full service |
| Irrigation repair or overhaul | Valves, heads, and controllers | Its own proposal |
Before you bring it to the board
What boards ask us first.
What does it replace?
It replaces the certificate folder, the email chain and the group text. Your vendors’ reports, invoices and insurance live in one place.
Who holds the contract?
You do. You read the proposals side by side, pick one, and sign with that vendor yourself.
What happens when a company’s insurance lapses?
Your board gets an email fourteen days before it expires. From the next day, that vendor cannot propose at your community until it renews.
How does the board vote on a proposal?
Put the proposals to a vote from your dashboard. Each board member gets a secure ballot link. The tally is ready when the vote closes.
Do we have to switch vendors?
No. Invite the vendor you already use. They join for free and file their insurance.
What does it cost the association?
It is free for one community, with unlimited RFPs. You pay each vendor its own price. Sales tax is its own line.
Can the manager run it instead of the board?
Yes. A manager can run every community. The manager sets what each board member can see.
What do the vendors get out of it?
A schedule for their crews, a crew app built for check-ins and their own invoicing. All free to join.
How is a landscaping proposal priced?
Each vendor sets its own price after walking the grounds. Your map gives every vendor the same approximate acreage and scope to start from.
What’s on the scope a vendor answers?
A line-item list. Pick mow-and-edge or full service. Irrigation repair is its own proposal.
How do we know a visit happened?
A visit closes only once the crew logs three things: the acreage serviced, the areas mowed, and a photo of the finished work.
What credential does a landscaping vendor carry?
Landscaping vendors need general liability insurance to propose. If a company holds the Landscape Industry Certified Technician credential from NALP, we record it.
What keeps a vendor honest after the contract is signed?
Every visit has a report with photos. Your board can compare it to the scope it signed.
Send your landscaping RFP.
Insured landscaping vendors read the same scope and send back proposals.