Put your community on VendoRFPDraw your map, invite the vendors you use and send your first RFP. Free to start.Get started freePut your community on VendoRFPDraw your map, invite the vendors you use and send your first RFP. Free to start.Get started freePut your community on VendoRFPDraw your map, invite the vendors you use and send your first RFP. Free to start.Get started freePut your community on VendoRFPDraw your map, invite the vendors you use and send your first RFP. Free to start.Get started freeBoards, community managers and management companies run their vendors, RFPs, board votes, work orders and invoices here.
Do you serve communities or manage communities?
Open any part to see how it works, then watch it run in the dashboard as a property manager, a management company, a self-run board or a vendor.
Insurance and licenses on file
Keep every vendor's insurance and licenses on file, see what's expiring, and only let covered companies propose.
From your photos to proposals
Write an RFP from what you already have, send it to vendors you know and vendors who serve your area, and compare their proposals side by side.
Each member votes from their phone
Put proposals to a recorded board vote. Each member signs in to their own seat and votes from their phone, in person or remotely.
Pinned to the exact spot
Take service requests, pin the exact spot on your community map, and track every work order and visit on one calendar for every trade.
Every trade, color by color
Every visit from every trade on one calendar, with feeds for Google Calendar, Outlook and Apple Calendar.
Photos of the work from every visit
Every visit gets a record. The vendor's crew checks in from the VendoRFP app and takes the photos there, and the record shows up in your portal with the visit.
Due, approved and paid
Approve what's due, see what's paid, and export to your accounting software.
On its own satellite photo
Your community on its own satellite photo. Draw the boundary for an approximate acreage, and see every request and visit where it happens.
Joining is free. See the RFPs near your yard, answer them in Proposal Studio under your own letterhead, keep your insurance in one place and invoice every community you serve.
Community work close to your yard
Communities publish their RFPs here. You see the ones for your trade near your yard, with the scope, the community's map and the date proposals are due, before you decide to drive out.
Your answer, on your own letterhead
Write your proposal against the exact scope of the RFP while the RFP stays open beside you. Your company name and contact line head the page, and your photos, price sheet and COI go out with it.
Sent, approved, paid
Invoice each community in your own name, with your numbering and terms, and follow every invoice from sent to approved to paid. At month end your bookkeeper gets a QuickBooks, Xero or CSV file.
Insurance and license, filed once
Upload your certificates, W-9 and trade license one time and every community you serve reads the same copy. Each expiration date is tracked, so a renewal shows up before anything lapses.
Their insurance and the credentials their trade needs are on file before they can send a proposal, and expiration dates are watched for you.
Calendar feeds for Google, Outlook and Apple. Exports to QuickBooks, Xero and CSV.
CSV exports open in Excel or Google Sheets. See all integrations
Each one works on its own and connects through your VendoRFP account.
Pool Check-in™Pool Check-in lets pool staff check people in on a phone, tablet or computer, lets residents check themselves in at a kiosk, and gives managers and board members the day’s numbers and the log.
Residents request a time from their phones and sign your house rules. Approvals come from one queue, and the calendar refuses any booking that overlaps another.
An AI crew built to handle the day-to-day of a community, with a person approving every action.
A community can send its own RFP today and invite the vendors it already uses. A vendor can see the RFPs near its yard and file its insurance once for every community it serves.
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