Playing a sample. Type to take over
Vendor verification
Every company files general liability and workers’ compensation before it can propose on your work. In every trade but painting there is a third: the credential that trade’s own work requires. A person here reads each certificate and records its expiration date.
✓Saved. Every proposal is checked against these before you see it.
General Liability (COI)
Valid through Oct 16, 2026
Workers' Comp
Valid through Nov 15, 2026
Business License
Valid through Mar 15, 2027
What a proposal turns on
Example company, on the vendors page of your dashboard.
Set them once. Every request you publish carries them, and a company that falls short of one cannot answer it. By the time the proposals are in front of you, that question has already been asked of all of them.
Documents in, read by a person, measured against the minimums you set.
Automation and AI
One of the four below is a language model writing sentences. The other three are math, a schedule and a rulebook. We tell you which is which, because that is why you can trust a number on this page.
Language modelMath and schedules
Writing the RFP
Say what you need the way you would say it out loud — “Weekly cut with the beds kept, clippings hauled off. Add the perimeter strip before storm season.” VendoRFP reads that against a trade vocabulary it was given, sorts it into services and a visit schedule, and quotes the exact phrase it matched for each one back to you. A sentence it does not recognize rides through into the document word for word.
Phrase matching against a fixed vocabulary. Every line in the finished document traces back to words you typed.
Writing the proposal
A vendor prices the services and quantities first. A language model takes that finished list and writes the summary paragraph and the value bullets your board reads, so the proposal arrives in plain English.
The model is handed line items with the dollar figures stripped out. Prices come from a rate card. If the model cannot be reached, the proposal goes out with a fixed draft instead.
Finding the vendors
Open RFPs appear as pins for the vendors qualified to answer them, one pin per property, wherever the work is. A vendor sees where a job is before they see whose it is; your name reaches them once they are vetted for that state and that scope. Then they propose, and you decide.
A map of open work, grouped by property. Proposals reach you in the order they were sent.
Watching the paperwork
Every certificate on file carries the date it runs out, and a job walks all of them once a day. The company hears from us 30 days ahead, again at 14, again at 3, and on the day the policy lapses. A lapsed policy gets 30 days to come back in force; past that, the company cannot propose on your work until it does.
4 messages on a fixed schedule, and the deadline you print on a request closes it on the day you set.
Prices are math against a rate card. The model writes sentences, and only sentences.
Writing the request
The request, and what came back
Request for Proposals
Woodstock, Georgia
Reference number for this RFP: assigned when you publish it
Proposals due: Wednesday, September 30, 2026
Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.
Your Request for Proposals, as it went out.
The proposals are listed in the order they arrived and nobody here ranks them. Every company on that list already has general liability, workers’ compensation and its trade credential on file.
You read them side by side, pick one, and sign with that company.
Say what you need — or hand it the finished RFP your attorney has been through.
That is the whole of it. Put your own first request out and read what comes back.
Industries
Every industry buys work its own way — different documents, different seasons, different people signing off. So we build for one industry at a time, for the people who sign the contracts in it. Six have their own doors today, each in its own language below.
Community associations
A board or a manager maps the association’s shared ground from parcel data, sets the standards a vendor has to clear, publishes an RFP for pool care, landscaping, porter work or amenity staffing, and takes the proposals to a vote. After the award the schedule, the visits, the invoices and every certificate live under the association they belong to.
See the community-associations productPortfolios. Turns.
Multifamily and single-family managers, one portfolio at a time.
See the productExhibits. Certificates.
Office, retail and industrial landlords and their building teams.
See the productScope. Prequalification.
General contractors, owners’ reps and the subcontractors they qualify.
See the productCampuses. Facilities.
School districts, city and county facilities departments, and park districts.
See the productSites. Locations.
Hotels, retail chains, restaurant groups and office portfolios.
See the productMap your community first — every amenity and feature on the property. That becomes the basis for every proposal and service request after.
The map splits into ground, homes, and common green, so the ground your community keeps is visible at a glance, and every pin carries its own record.
What you just watched is the first screen you land on. Every amenity’s pin sits beside its live record: the vendor who works it, the visits filed this week. Hover over a row and its pin lights up on the map.
common groundprivate homes · South On Main is an example community; the figures on the map are its own. Satellite imagery © Mapbox © OpenStreetMap © Maxar · Parcel geometry © OpenStreetMap contributors, ODbL. Photographs show the work.
The other side of the market
If you run a service company, get verified once and that status travels to every RFP you answer. Read what is published, answer the ones that suit you with a priced proposal, and skip the rest.
The schedule, the crew’s stops, the photo from the truck, your invoice and the money owed all run in the same account afterward.
What travels with you
Cleared once, before your first proposal reaches a buyer. Tracked to its expiration after — the same file every buyer you answer sees.
Example: a pool company’s file.