Skip to content
Log inGet started free

One schedule for every crew and every community.

Find grounds contracts near your yard, plan the year as visits, and see Tuesday across seven communities on one screen.

Create your vendor account
A landscaping crew lead in a hi-vis vest holds a tablet and talks with a worker who wheels dark mulch toward freshly trimmed shrubs along a community sidewalk, a mower on a trailer behind them.

Write the year as visits.

Answer an RFP in five steps: review the scope, plan the visits, add your line items, write your notes and review before you send.

Mulch, annuals and the first mow.

Price the enhancements as their own lines (mulch by the yard, seasonal color by the flat) so they never hide inside the monthly figure.

  • Allowances and not-to-exceedState them in your notes so the board reads the ceiling next to the price.

Check acreage serviced against the scope you priced.

Acreage serviced and the areas mowed are required on every landscaping visit. The acreage is compared with the mapped scope the contract was priced on, so a short mow shows up on the report before it shows up in a complaint.

  • Beds, edging and blowingCheckboxes for edged, blown clear and beds weeded, plus zones checked and bags removed.
  • Photos before you invoiceA visit filed without its photo goes on a list of photos you still owe.

Maple Court visit

Crew A · Tuesday

Visit report

Filed 9:02 AM
Common greenMowed and edged · 2.1 acresDone
Entry bedsWeeded and blown clearDone
Pool surroundMowed · 1.1 acresDone

Against the scope

Mapped acreage
Mapped scope3.2 acres pricedMatches
PhotosArrival and finish filedFiled

What a community asks a landscaping company for.

Each RFP sets its own insurance. Grounds companies file one document to propose, and add the licenses their work needs.

  • General liability

    A current certificate is the one document a landscaping proposal needs on file.

  • Pesticide applicator license

    If you spray weed control or fertilizer, file the state applicator license for the chemicals you apply.

  • W-9 and business license

    A person at VendoRFP reads both before the community names open to you.

What landscaping company owners ask first.

Can both of my crews see their own stops?

Yes. Each crew sees today’s stops across every community you serve, with directions one tap away.

Is an irrigation audit its own proposal?

You can price it as its own line in your proposal, separate from mowing, so the board compares like with like.

What does it cost?

Joining is free and opening an RFP costs nothing. Plans are on the vendor pricing page.

Put your crews on one schedule.

Create a free vendor account, file your insurance once and read the grounds RFPs near your yard.

Create your vendor accountSee vendor pricing