Staff the pool. Prove every shift.
Attendants, gate monitors and pool monitors file an opening, a round every half hour, any incident and a closing. The community reads the shift without calling you.
- Reports a shift
- 5Opening to closing
- Between rounds
- 30 minEach on a clock
- Photos a report
- 4At most
Five reports, one for each part of the shift.
Each one is a short form a monitor fills on a phone, with up to four photos.
The checklist before the first swimmer.
Gates, water, safety equipment, restrooms, deck and signs, each a yes or a no, with chlorine and pH if the post tests them.
- Safety equipmentRing buoy, hook and first aid are on the list by name.
- Notes to flagAnything off at opening goes in a note the community reads.
A walk of the amenity, every half hour.
The monitor ticks the areas checked (deck, water, restrooms, gates, furniture, trash) and the number of people in the water. If something is wrong, the report will not send until it says what.
- A clock on the screenIt shows which half hour the round counts for and how long it still counts on time.
- Photos on the roundUp to four, so a broken latch is a picture and not a text message.
What happened, written once.
Pick the kind (rule enforcement, injury, medical, emergency call, security, property damage, lost child), then write what, where and what was done.
- Filed when it happensThe report goes to the community with the time it was filed.
- Not required when nothing happenedAn empty incident list is the normal day. Nobody has to type “none”.
A finding with a priority.
Cleanliness, pool equipment, furniture, gates, restrooms, safety, signs, supplies or water quality, each marked low, medium or high.
- Photos of the findingThe picture travels with the report.
The checklist after the last swimmer leaves.
Pool and deck cleared, furniture reset, trash and restrooms done, lost and found collected, gates locked, and an estimate of swimmers for the day.
- One line for the managerA note at the bottom for whoever opens tomorrow.
Your monitors log in to today’s shift and nothing else.
Invite each employee from your account. You get a link to send them, and their login opens on today’s stops with one tap to check in. Company money never appears on it.
- Same screen, any postThe gate and the deck use the same reports, so a new hire learns it once.
- Your office sees the shiftRounds and incidents land on your dashboard as they are filed.
Saturday at the pool
Dana · gate and deck
Reports
TodayStill to file
This shiftWhat a community asks a monitoring company for.
Each RFP sets its own insurance. Staffing companies file two documents once and reuse them.
General liability
A current certificate on file before you can propose.
Background check
Screening for staff with unescorted access to amenities and residents.
What staffing company owners ask first.
Is a monitor the same as a lifeguard?
No. A lifeguard is a separate credential with its own certificate. If you place guards, read the lifeguards page.
How do I price a post?
Per hour, per staffed post. Two pools is two lines, and the season and the hours are what the community’s RFP states.
Do I need an account before I look at RFPs?
Joining is free, and you can look through open RFPs as soon as you join.
Get your posts on VendoRFP.
Create a free vendor account, file your two documents and read the staffing RFPs near you.