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A landscaping crew mowing and edging a community common green in hi-vis shirts

Three ways to get your community’s work done.

You can hire each vendor yourself, use a management company or send RFPs on VendoRFP.

Seven questions, three answers

Three ways to get a community's work done, compared on seven rows, including VendoRFP
What it comes down to	Hiring each vendor yourself	A property management company	On VendoRFP
Who picks the vendor	You, one call at a time	Often from the manager’s list	You, from written proposals
Insurance checked	When you remember to ask	Usually, as part of the service	Before a vendor can propose
Visit reports	—	Varies by company	A photo is required to record it
Where the invoices land	One inbox per vendor	Inside the management report	All of them, one place
Sales tax	However each vendor invoices	Often inside the bundle	Tax: its own line
Books, meetings, covenants	—	Yes, that is the job	—
What the platform costs	Nothing, you do the work	A monthly management fee	Free to start. Publishing an RFP costs nothing

Who picks the vendor

Hiring each vendor yourself: You, one call at a time
A property management company: Often from the manager’s list
On VendoRFP: You, from written proposals

Insurance checked

Hiring each vendor yourself: When you remember to ask
A property management company: Usually, as part of the service
On VendoRFP: Before a vendor can propose

Visit reports

Hiring each vendor yourself: —
A property management company: Varies by company
On VendoRFP: A photo is required to record it

Where the invoices land

Hiring each vendor yourself: One inbox per vendor
A property management company: Inside the management report
On VendoRFP: All of them, one place

Sales tax

Hiring each vendor yourself: However each vendor invoices
A property management company: Often inside the bundle
On VendoRFP: Tax: its own line

Books, meetings, covenants

Hiring each vendor yourself: —
A property management company: Yes, that is the job
On VendoRFP: —

What the platform costs

Hiring each vendor yourself: Nothing, you do the work
A property management company: A monthly management fee
On VendoRFP: Free to start. Publishing an RFP costs nothing

Management companies differ a lot, and plenty of them track vendor insurance closely.

Hiring each vendor yourselfOne landscaper, one contract, one board member who renews it each spring. You pay nothing for a platform. You also track the certificates yourself and start over when a vendor quits.Read the long comparison

A property management companyAssessments, books, meetings, and covenant enforcement are a management company’s work, and they are not this product’s. Many run compliance and reporting on their vendors extremely well. You pay a management fee and hand over the work.Read the long comparison

On VendoRFPVendors propose in writing, on identical terms. You pick one and sign with that vendor. Insurance is checked before a vendor can propose, and a photograph is required to record a visit.See how a board runs an RFP

Try it on your next contract.

Create a free account and send your first RFP.

Create a free account See the pricing