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Every board member gets a secure ballot link with two-factor authentication required for remote sessions, or you can use the application on a computer or an iPad at the board meeting and vote that way.

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Five board members around one long table in a bright clubhouse room, one raising a hand to vote, with a clear blue pool visible through the windows.

Each member votes with their own link.

A member opens the link and picks a proposal or abstains. They review the choice before it is recorded.

  • Individual ballots stay sealed until the vote closes
  • The decision rule is set before the vote
  • Quorum is counted for you

Your ballot

2027 pool maintenance contract

Which company should the board hire to maintain the Heron Bay pools?

Voting closes Thursday, October 15 at 5:00 PM.

Every proposal is shown with the same fields in the same order: price, summary, the work, what is included, what is not included, how often the work happens, and how long it lasts. Pick one proposal, or choose to abstain.

Price

$1,640 a month

Summary

Tuesday and Friday service

Scope of work

Two pools, twice weekly.

What's included

  • Chemicals
  • Filter backwash

What's not included

  • Equipment repairs

How often

Twice a week

Term

12 months

Price

$1,840 a month

Summary

A certified operator on every visit

Scope of work

Two pools, twice weekly plus a Saturday check.

What's included

  • Chemicals
  • Saturday check

What's not included

  • Equipment repairs

How often

Three times a week

Term

12 months

Anything you want on the record with your vote. A condition, a concern, a reason. It appears beside your name in the minutes.

0/2000

Pick a proposal above, or choose to abstain.

The tally fills in as ballots arrive.

Counts, quorum and the outcome come from the same tally the dashboard uses.

Votes

The board decides, and the record stays

2027 pool maintenance contract

Closes Thursday, October 15

All five ballots are in. Clearwater Pool Service leads with 4 votes and quorum is met.

Clearwater Pool Service$1,640 a month4 votes
Blue Heron Aquatics$1,840 a month1 vote

How each member voted

Recorded with a time stamp
Dana WhitfieldBoard memberClearwater
Marcus BellBoard memberClearwater
Priya RamanBoard memberClearwater
Tom OkaforBoard memberBlue Heron
Elaine RuizBoard memberClearwater

Board members do not need an account to vote. Ballots stay sealed until the vote closes. The record is ready for your minutes.

What else a board member does on HOAcrew.

Hands of a board member rest on a printed proposal packet with folded reading glasses and a tablet beside it, a clear blue community pool soft through the window.

Read what the crews did

Every visit has a full report with photos.
Open service reports
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Approve what is due

Each invoice links to the visits it bills.
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