A gatehouse and arm barrier at a community entrance, palms and planting either side. The name panel is blank.

Send out an RFP to insured vendors.

Set your insurance minimums and minimum qualifications so that only qualified vendors can submit proposals to your RFP.

Write an RFPInvite the vendors you know

What happens to your RFP.

  1. Generate

    Build the RFP from your map and your files.

  2. Send

    It goes to your vendors and to vendors on HOAcrew.

  3. Filter

    Vendors below your insurance minimums cannot send proposals.

  4. Get bids

    Each qualified vendor sends a proposal for the same scope.

  5. Evaluate

    You compare the proposals and send them to the board.

  6. Vote

    The board votes in person or from their phone.

The proposals that come back are all qualified.

Every proposal answers the same scope. You compare price and coverage in one view.

2027 pool maintenance

Only vendors that meet your insurance minimums can propose

Invited5
Vendors you know and new ones
Qualified3
Met every minimum
Proposals3
Ready to compare

Your minimums

  • General liability $1M / $2M
  • Workers’ compensation
  • Auto liability $1M
  • Certificate of insurance on file

Proposals side by side

Open until October 30
CompanyPriceServiceLiability
Clearwater Pool ServiceLowest qualified$1,640 / moTwice a week$1M / $2M
Blue Heron Aquatics$1,840 / moThree times a week$2M / $4M
Meridian Pool Services$1,590 / moMonday and Thursday$1M / $2M

Questions from vendors

Does the price include chemicals?Answered
Is there a second equipment room?Answered
Can we see last year’s service log?Needs you

Ready to send an RFP?

You need an account so the proposals have somewhere to come back to.

Create a free accountSee pricing