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Invoices

Every company bills you here, each with its own number and due date

Invoices

Clearwater Pool ServiceCPS-2041 · Sent · Due Nov 11$1,384.50
Greenline GroundsGG-0388 · Sent · Due Oct 30$2,150.00
Palmetto Porter & JanitorialPPJ-0371 · Paid · Paid Oct 6$980.00
Gulf Shore AquaticsGSA-0112 · Paid · Paid Oct 1$3,640.00
Clearwater Pool ServiceCPS-2036 · Paid · Paid Sep 14$1,296.50

Clearwater Pool Service

418 Bayfront Ave Sarasota, FL 34236

INVOICE

CPS-2041

Awaiting payment

Billed to

Heron Bay HOA

410 Heron Bay Blvd Sarasota, FL 34240

Issued

Oct 12, 2026

Due

Nov 11, 2026

PO number

—

Terms

Net 30

Amount due

$1,384.50

DescriptionQtyUnit priceAmount

Weekly pool service, 4 visits

Not taxed

4$285.00$1,140.00

Chemical balancing and water testing

Not taxed

1$96.50$96.50

Filter cartridge replacement (parts)

Not taxed

2$74.00$148.00
Subtotal$1,384.50
Total$1,384.50
Amount due$1,384.50

How to pay

CheckBank transfer (ACH)accepted by Clearwater Pool Service
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This invoice comes from Clearwater Pool Service. The line items, the prices, and the total are theirs; sales tax is its own line. VendoRFP carries the document and takes no cut of it.

From received to paid.

  • ReceivedA vendor sends an invoice. It lands on your invoices screen with its own number and due date.
  • ApprovedYou or your manager approve it after reading the visits it bills.
  • PaidYou pay the vendor its own invoice. A vendor may send several invoices.

How invoices work.

A vendor can send as many invoices as it needs

A pool company can bill its monthly service on one invoice and a pump repair on another. Each one has its own number, its own due date and its own status.
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Every line links to a visit

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You pay the vendor’s price

Every company invoices you in its own name, under its own number. All of them land in one place on HOAcrew, and you pay each one to the company that sent it, on the payment details printed on the invoice. It shows as paid on HOAcrew once that company marks it. Sales tax is its own line.
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