Keep every guard certificate current. Win the pools that ask for them.
A lifeguard company sells certificates and coverage. VendoRFP keeps your company documents on file, your roster with each guard’s expiration date, and a shift report for every staffed pool.
The certificate is the thing a community is buying.
Lifeguards are a separate credential from the rest of pool staffing, and the platform treats them that way.
Lifeguard certification
Your company files the certification for the guards you place, for example American Red Cross or Ellis, before it can propose on lifeguard work.
Background check
Screening for staff who work unescorted around residents and children.
General liability
A current certificate. A community that wants more sets it on its own RFP.
Your roster, with the day each certificate runs out.
The account holder keeps a record for each guard: which certification, the day it was issued, the day it runs out and where the file sits. It answers one question, who can I send to the Lagoon pool on Thursday.
| Guard | Certification | Runs out | Pools this week |
|---|---|---|---|
| Dana M. | Lifeguard certification | Mar 2027 | Lagoon pool, Family pool |
| Chris T. | Lifeguard certification | Dec 2026 | Lagoon pool |
| Priya S. | Lifeguard certification | Jun 2027 | Family pool |
| Jordan K. | Lifeguard certification | Nov 2026 | Not scheduled |
A shift report that shows who stood the post.
Staffing is billed on hours, so the hours covered are required on every report, along with the positions staffed and the certified lifeguards on duty. Rescues and assists are recorded, and zero is worth recording.
- Hours covered, per poolTwo staffed pools are two reports and two lines on the invoice.
- Incidents when there are somePeak headcount, attendance checks, rule reminders and any incident go on the same report.
Sunday guard shift
Two pools · 8:00 AM to 7:00 PM
Shift reports
Filed todayYour roster
Certificates by guardWhat lifeguard company owners ask first.
Does VendoRFP check each of my guards?
No. It checks the company’s documents. Your roster is yours, for scheduling.
How do I price the work?
By the guard hour, with a rate for each staffed pool. The season and the hours of coverage are the community’s to state in its RFP.
What happens if my general liability certificate expires?
The community names close to you again right away, and open again when you file a current certificate.
Put your certificates to work.
Create a free vendor account, file your documents once and read the staffing RFPs near you.