Know what is happening at your community.
Who mowed, who tested the pool, which invoice is waiting. A volunteer board reads it in one place on any evening, and asks no one.
How a vote runs.
From the proposals to the record for your minutes.
Proposals come in
Qualified vendors answer the same scope, so every proposal reads the same.
Compare side by side
Price, coverage and what each vendor will do sit in one table.
Each member votes from their own seat
Signed in, on a phone or at the meeting. Each ballot counts once, in that member’s name.
The tally is kept
The count and the outcome are filed beside the proposals, ready for your minutes.
Your week on your phone.
Open it and see the visits that were filed, the invoice that is waiting with its visits attached, and the vote that closes Thursday. Each board member signs in to their own seat.
- Reports with photosEvery visit has a checklist, photos and any follow-up.
- Your seat, your viewThe account owner sets what each seat can see.
Maple Court HOA
What happened this week
This week
No one to askWho sees what
Set by the account creatorWhat the minutes get.
Ballots stay sealed until the vote closes. Then this is filed for you.
| Kept | What it holds | Where it sits |
|---|---|---|
| The proposals | Every proposal that was put to the vote, as sent | Beside the result |
| The tally | Votes for each proposal and the one that led | With the vote |
| Quorum | How many ballots were needed and how many came in | With the vote |
| The seats that voted | Each ballot counted once, in the member’s name | With the vote |
Three kinds of boards.
A volunteer board that runs its own community.
Send one RFP, read the proposals together and vote. Every board member signs in to their own seat, so no one passes a spreadsheet around.
- No management company neededA self-run board can use every tool.
- A manager can join laterThey take a seat of their own.
A building with shared systems and a board that signs for them.
Each contract for the roof, the elevators or the pool goes through the same RFP and the same vote, and the record is kept with it.
- Every vendor on one standardInsurance minimums print on the RFP and are checked before a proposal is sent.
Fall mulch proposal
Ballot open · closes Thursday at 7:00 PM
Tally
Updates as ballots arriveThe record
Kept with the proposalsA community that is still being built.
Set up the vendors and the common-area contracts once. They stay on the community account after turnover, and the new board gets its own seats.
- Contracts in one placeEach one is filed with its vendor, its insurance and its visits.
What boards worry about first.
Who gets blamed if a vendor does a poor job?
Every visit has a report with photos and a checklist, and the vote that chose the vendor is on the record. The board can show what it knew and when.
What do board members have to sign?
Nothing on paper. Each member signs in to their own account to vote, and each ballot counts once.
What does it cost?
An account is free and covers one community. Sending your own RFP is free. Only an AI first draft uses credits.
Do we need a management company?
No. A self-run board can use every tool, and a manager can join later with a seat of their own.
What if a vendor will not join?
The vendors you already use can join for free and file their documents once. You can invite them by email.
Bring your board on.
Create a free account, invite your board and read your first report the day a vendor checks in.