Your documents, schedule and invoices in one place.
Join free, file your documents once and use them for every community you serve.
Monday’s route
Crew A · five stops across four communities
Crew A · stops
Ordered by timeYour documents
Shared with every communityMonday’s route
Crew A · five stops across four communities
Crew A · stops
Ordered by timeYour documents
Shared with every community- Across every community
- One scheduleStops ordered by time
- For your insurance and W-9
- One fileRead by a person, dates tracked
- On every invoice
- Your nameYour numbering and terms
Every stop on today’s route across every community.
Each crew sees today’s stops across every community you serve. Each stop has its address, and one tap opens directions in the phone’s maps app.
- One route across communitiesStops are ordered by time, with the street for each one.
- Finish the visit before you invoice itA visit filed without its photo goes on a list of photos you still owe. Add them before you send the invoice.
Invoice in your own name and see when it is paid.
You send your own invoice, under your own name and number. The community reads it on one screen with every other invoice it gets, and pays you on the payment details printed on it. Record the payment on your invoices page and the invoice closes.
| Status | What you see | What comes next |
|---|---|---|
| Sent | The invoice in your numbering, with sales tax on its own line | A reminder button appears beside it once it is overdue |
| Approved | The visits it bills and the proposal price it matches | The community pays it |
| Paid | The payment in view, across every community | It lands in the month’s export for your bookkeeper |
Your crew’s day in one app.
One crew app built to cover every trade you work, with a photo check-in on arrival. Each crew member opens today’s stops and checks in with one tap, and so your prices and invoices never show on a crew login.
- Add a personEnter a name and email from your company account.
- Send the linkYou get an invite link to send each employee. Built so their login opens on today’s stops.
Today
Rosa · Crew A
Your stops
One tap to check inAfter the visit
Photo and a short reportFile your documents once and use them everywhere.
A person at VendoRFP reads your W-9, business license and general liability certificate; after that you see every customer's name, can apply, and can use the RFP and proposal tools — and each RFP still takes a proposal only from a company whose insurance meets what that community set.
Business registration
We verify the business registration and the W-9 before a vendor can open an RFP at all. The registration tells a community which company it would be signing with.
W-9
The W-9 is the form the community and its management company file their 1099 from at the end of the year.
Insurance in plain words
Approval reads one insurance document: a general liability certificate that has not run out. Workers' comp, commercial auto and professional liability are asked for only by a community that set a requirement for them; on its RFPs a proposal needs that certificate read by a person here and the vendor's stated coverage to meet the figure the community set. VendoRFP does not certify that a policy is in force; the community confirms that with the carrier before it contracts.
Who decides
Approval happens when a person at VendoRFP has verified the last of your three documents. There is no separate approval step after that. If a document is rejected, or your general liability certificate expires, the names close again right away.
What opens once you are verified
A vendor browses every open RFP and every customer with the names, logos, titles, descriptions and exact sizes held back. The city, the state, the trade, the season, the budget and the size band are shown; nothing that identifies one community is sent.
Bring your company to VendoRFP.
Create a free vendor account and your documents, schedule and invoices have a home.