The loop is the job. Report it in two numbers.
A day porter keeps the common areas clean between deep cleans. Communities hire on the loop and judge it on the report: which routes you walked and how many bags left the property.
What a porter report records.
Two fields are required on every visit. The rest are there when the day had more in it.
| Field | Required | What the community reads |
|---|---|---|
| Routes walked | Yes | The clubhouse loop, the mail kiosk, the tot lot, one line each |
| Trash bags collected | Yes | The number a board asks about most |
| Receptacles serviced | No | Bins emptied and re-lined |
| Bulk items removed | No | Furniture, mattresses, anything that takes two people |
| Pressure washed | No | Any hardscape washed on that visit |
| Issues reported | No | A broken gate, graffiti or standing water, written for the community |
Same stops, same order, filed as you finish them.
Each porter’s login opens on today’s stops. Check in on arrival with a photo, walk the loop and file the report on the spot. Your office sees the day as it happens.
- Report it, then move onA porter changes a liner, not a ballast. A broken gate latch goes on the report for the community to read.
- Company money stays off the field loginInvoices are for the account holder. A porter sees stops and reports.
Morning loop
Luis · Maple Court HOA
Loop
Same stops, same orderReported today
Goes to the communityWhat a community asks a porter company for.
Background check
Porters work around residents and amenities, so the trade’s credential is a background check.
General liability
A current certificate. A community that wants workers’ compensation sets that on its own RFP.
W-9 and business license
A person at VendoRFP reads both before the community names open to you.
Price the loop the way you run it.
Hours per visit, visits per week
A five-day or daily program is how a community states it. Match its shape.
Extras on their own lines
Pressure washing and bulk pickup priced apart from the base, so neither hides in it.
Send it on your letterhead
Your company name and contact line head the page, with photos of common areas you keep now.
What porter company owners ask first.
I run a franchise unit. Whose insurance goes on file?
Yours. The certificate, the license and the contract belong to the local unit that signs, not the brand on the truck.
Do my porters need accounts?
You invite each one from your account and send them a link. Their login opens on today’s stops.
What does it cost?
Joining is free and opening an RFP costs nothing. Plans are on the vendor pricing page.
Put your loops on VendoRFP.
Create a free vendor account and read the porter RFPs near your yard.