Send one RFP and compare every proposal that comes back.
Every vendor prices the same scope, so cost and coverage line up. You pick one and sign with it.
Pool service proposals
Example Community HOA · one scope, every vendor
Proposals
Same scopeScope lines
Priced by every vendorPool service proposals
Example Community HOA · one scope, every vendor
Proposals
Same scopeScope lines
Priced by every vendorWrite the RFP once and read every proposal side by side.
Draw the property, send the scope, compare what comes back. You decide and you hold the contract.
Draw your community on the map.
Trace your common areas on a satellite image. Your RFP carries an approximate acreage, and each vendor confirms it on its walkthrough.
- You draw the boundaryEvery vendor reads the same map. A manual draw is always available.
- The figure is an estimateIt comes from your drawing. It is not a survey.
Generate an RFP from what you already have.
Upload what you have and get an RFP you can sign off on. Writing and sending your own RFP is free. Only an AI first draft uses credits.
- From your own filesPhotos, maps, the scope you used last year and your bylaws.
- Only qualified vendorsSet the insurance a vendor must carry. Only vendors whose documents meet it can propose.
- One request, two audiencesSend one request to the contractors you know and to vendors on VendoRFP who serve your area.
Skim, vacuum and brushBlueWave Pool Care: $7,680Sunbelt Aquatics: $7,320Greenline Pools: $8,640
BlueWave Pool Care: Twice a week, every visit.
Sunbelt Aquatics: Twice a week, every visit.
Greenline Pools: Three times a week, every visit.
Water chemistryBlueWave Pool Care: $2,160Sunbelt Aquatics: $2,520Greenline Pools: $2,280
BlueWave Pool Care: Tested and logged on every visit.
Sunbelt Aquatics: Readings tested and logged on every visit.
Greenline Pools: Tested and logged on every visit.
Safety checkBlueWave Pool Care: $1,080Sunbelt Aquatics: $1,080Greenline Pools: $1,320
BlueWave Pool Care: Gates, drains and signage on every visit.
Sunbelt Aquatics: Gates, drains and signage on every visit.
Greenline Pools: Gates, drains and signage, three times a week.
SpaBlueWave Pool Care: $1,680Sunbelt Aquatics: $1,800Greenline Pools: Included
BlueWave Pool Care: Its own line, priced separately.
Sunbelt Aquatics: Its own line, priced separately.
Greenline Pools: Covered by the weekly visits above.
A sample community with sample vendors. Each vendor sets its own price after reading the scope, and sales tax is its own line on the invoice.
The same scope for every vendor
Your RFP lists the work once. Each vendor prices those lines, so the proposals compare line for line.
- Line by lineVisits, chemistry, safety checks and extras each sit on their own line.
Only qualified vendors
A vendor needs the documents its trade requires before it can propose.
- Checked before the proposalInsurance and trade credentials are read by a person and tracked by date.
VendoRFP adds nothing to a vendor’s price
Each vendor prices the scope you wrote, and VendoRFP adds nothing to that price. Sales tax is its own line.
You hold the contract
You pick a proposal and sign with that vendor yourself. If your community has a board that decides, each board member votes from their own account.
- Put it to a voteBallots, quorum and the tally are on the votes page.
How one request runs from start to award.
The same five steps for a pool, a mowing contract or a turn on one unit.
Write the request once
The property, the scope, the trade, the insurance you require and the date answers are due. It prints and downloads, so everyone prices from the same sheet.
Qualified vendors answer
A vendor whose recorded coverage falls below a line you made mandatory cannot send a proposal.
Read the proposals side by side
Each proposal answers the same lines in the vendor’s own figures and words, with its start date.
Pick one and sign
You hold the contract. Put the finalists to a vote first if a group decides.
The work files itself
The vendor you choose joins your approved vendors. The next request starts from a known community instead of a blank page.
Find open RFPs and write the proposal.
Opening an RFP costs nothing, and no proposal has to follow.
Read open RFPs near you before you decide.
See requests from communities near you and propose with your documents already checked. A vendor browses every open RFP and every customer with the names, logos, titles, descriptions and exact sizes held back. The city, the state, the trade, the season, the budget and the size band are shown; nothing that identifies one community is sent.
- Your trades, your radiusThe list shows the RFPs you can actually serve.
- Documents checked for youThe proposal gate reads the same file you already filed.
Open RFPs near you
Pool service · within your travel radius
Open RFPs
Newest firstBefore you propose
Checked for youOpen RFPs near you
Pool service · within your travel radius
Open RFPs
Newest firstBefore you propose
Checked for youA proposal that answers the RFP line by line.
Answer an RFP in five steps: review the scope, plan the visits, add your line items, write your notes and review before you send.
- Your documents go with itInsurance and credentials attach from your file, shared once with every community you serve.
- You set the priceEach vendor prices the scope after reading it.
Proposals are sealed.
A vendor reads only its own proposal. The community that published an RFP reads every proposal sent to it, and decides who it contracts with. A vendor reads the RFP it opened and the proposal it sent, and only those. The limit is enforced where proposals are stored, not only on the screen, so it holds on every page and in the live feed.
Take proposal requests on your own website.
A short snippet of HTML puts a request form on your own site. Your company’s name is on the form, and a visitor never meets a VendoRFP sign-up.
- You list the addressesOnly the addresses you register can show the form. Anything else is refused.
- No charge per requestNo cap on how many pages carry it. WordPress, Squarespace, Wix, Webflow, Shopify, React and plain HTML each have an install guide.
Questions before you send one
Who holds the contract?
You do. Whoever runs the community reads the proposals side by side, picks one and signs with that vendor.
Can we put a proposal to a vote?
Yes, when a group decides. Each member gets a secure ballot link from your dashboard and the tally is ready when the vote closes. When one person decides, skip the vote.
Do we have to switch vendors?
No. Invite the vendor you already use. They join for free and file their insurance.
What does an RFP cost?
Uploading and sending your own RFP is free, and sending never costs credits. An AI first draft uses credits.
Can a vendor see the other proposals?
No. A vendor reads the RFP it opened and the proposal it sent, and only those. You read them all.
Send your first RFP.
Create a free account and your proposals have somewhere to land.