One place for every property you run.
Requests, work orders, vendor insurance, visit reports and invoices stay under the property they belong to.
- To start with one community
- FreeEvery manager gets a seat at no charge
- Vendors and RFPs
- UnlimitedSending an RFP never costs credits
- Each community follows its own state’s rules
- All 50 statesOne view covers them all
One vendor standard across your portfolio.
Set the insurance and background minimums once. The same checks, the same RFP format and the same work-order record apply under every community you run. A management company opens one account and seats each manager in it.
- One compliance viewEvery vendor certificate on one screen, sorted by what expires first.
- Seats you controlLimit sign-in to your email domain and set what each seat can see.
Portfolio compliance
Twelve communities · one vendor standard
Certificates by expiry
Soonest firstSeats
Set per managerPortfolio compliance
Twelve communities · one vendor standard
Certificates by expiry
Soonest firstSeats
Set per managerEvery community you manage in one login.
A community manager sees today across all of their communities. Each visit, invoice and request stays under the community it belongs to. Sign up on your own or take a seat from your management company.
- A report from every visitArrival, checklist, photos and notes. Flag a problem and the vendor is asked to fix it.
- Invoices tied to visitsEach invoice links to the visits it bills, and paid invoices export for QuickBooks or Xero.
Today across your communities
Five communities · what needs you
Needs you
Newest firstYour communities
One loginToday across your communities
Five communities · what needs you
Needs you
Newest firstYour communities
One loginEvery amenity staffed and serviced.
Lifeguards, pool service, cleaning and the fitness center share one calendar. Staffing companies file a record for every shift, with the hours, the post and a photo of the post. Certificates sit on file with their renewal dates.
- One calendarSubscribe from Google Calendar, Outlook or Apple Calendar.
- Staffing by RFPName the roles, the hours and the weeks. Insured staffing companies send proposals.
This week at the amenities
Pool · fitness center · clubhouse · courts
Monday to Sunday
One calendarShift roster
SaturdayThis week at the amenities
Pool · fitness center · clubhouse · courts
Monday to Sunday
One calendarShift roster
SaturdayFollow every work order to approval.
A work order moves from not yet accepted to dispatched, on site, awaiting approval and then approved or paid. Each one carries the arrival time, the checklist and the photos, and a visit cannot close without them.
- Insurance before the workA vendor needs the documents its trade requires before it can propose. A lapse puts it on hold.
- Photos behind the chargeRead the checklist and photos behind an invoice line before you approve it.
Work orders
Harbor Pointe · by status
Work orders
Newest firstIrrigation zone 4
The record behind the chargeWork orders
Harbor Pointe · by status
Work orders
Newest firstIrrigation zone 4
The record behind the chargeTurns and make-ready on a deadline.
A unit comes back and the next resident moves in on a fixed day. Write the request once, set the date for answers from the move-in and let verified companies in the trade price it. One unit goes on one request.
- Work back from the keysThe move-in is fixed. The finish, the answers and today all hang from it.
- Kept under the unitThe request, every proposal, the award, the visit record and the invoice file together for the next turn.
Unit 4B · paint and clean
Move-in Friday · answers due Tuesday
Proposals
One unit per requestKept under the unit
Ready for the next turnUnit 4B · paint and clean
Move-in Friday · answers due Tuesday
Proposals
One unit per requestKept under the unit
Ready for the next turnCommercial property with insurance on the exhibit.
Set the coverage a lease exhibit asks for, line by line. Each vendor’s certificate is read against your figures and every line answers Meets, Short, Missing or Expired. A shortfall is named in dollars.
- Porters and building engineeringDay porters, HVAC and mechanical rooms each carry their own documents.
- Tracked by dateA reminder goes out two weeks ahead and an expired policy puts the vendor on hold.
Insurance exhibit
Day porter contract · one line per coverage
Coverage against your exhibit
Brightside Porter Co.What a lapse does
Tracked by dateInsurance exhibit
Day porter contract · one line per coverage
Coverage against your exhibit
Brightside Porter Co.What a lapse does
Tracked by dateWhat a manager opens every day.
The same six tools serve every role above.
Requests with an owner
A request goes to a named person and shows where it stands until it is handled.
Work orders with a status
Every order shows who has it and what is left.
One service calendar
Every vendor’s visits for each property in one place.
Visit records
Photos, checklist and notes for every visit.
Invoices
Approve each invoice with its visits attached and see what is paid.
An approved vendor list
Only vendors that meet your insurance minimums can send a proposal.
How an account starts.
Five steps take you from an empty account to a first request.
Create your account
Sign up on your own or take a seat from your management company.
Add a property
Draw the common areas on a satellite map. The figure is approximate.
Invite your vendors
The vendors you already use join for free and file their documents.
Set your minimums
Choose the insurance and background checks every vendor must meet.
Send a request or an RFP
Read the proposals side by side when they arrive.
Questions managers ask first
What does it cost a management company?
An account is free and covers one community. Community Enterprise for a management company is custom, set up with you on a call.
Can my team share one account?
Yes. A management company seats each manager and sets what each seat can see. A regional manager sees their region and an accountant sees money and not maintenance.
Do my vendors have to pay to join?
No. Vendors join free, file their insurance and trade documents once, and use them for every community they serve.
Does it work in every state?
Yes. Each community follows its own state’s rules, and one view covers all of them.
Put every property under one login.
Create your account, add a property and invite the vendors you already use.