HOA services by state

Pick your state and see what it requires.

Available to communities nationwide. Bring your own vendors anywhere; our verified marketplace is growing market by market.

Pool care, landscaping, porter service, and amenity staffing for the grounds and amenities a community shares. Requirements differ by state. Pick yours for the licensing authorities, pool rules, and seasonal realities that apply where you are.

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An aerial view of an ordinary American subdivision: pitched roofs, curving streets and shared grounds

How it works

Start with an address, end with a signed vendor

Three steps, and they run the same way for every community on the platform. Your state page below adds whatever it requires on top.

01

Start from your community address

Type the address and the community comes up on a satellite image. Outline the common-area grounds yourself, or adjust the outline that comes back — the estimate runs off whatever shape you accept.

02

Invite your own vendors

Invite the vendors you already use. That works anywhere in the US. VendoRFP verifies every vendor’s insurance and trade credentials, then tracks the expiration dates. An insurance policy that lapses has 30 days to be renewed; after that the vendor can’t propose on your work, and you can’t send them out or put them on the schedule until it is back in force. A certification gets no window at all: it has to be current the day a company proposes. A job already under way is what this never stops: a crew standing on your grounds finishes it and files the record.

03

Read the proposals, then run the work

Vendors send proposals. Your management team reads the proposal and the vendor together, picks one, and signs with it. After that, visits, photos, invoices, and messages all live in one dashboard.

The four services

Scope all four services from one address

Pool care, landscaping, porter service, and amenity staffing all start from your community address. Landscaping prices from the common-area grounds your map draws; the others can use the map for depth, or skip it.

Pool CleaningTwice-weekly cleaning, balanced water chemistry, and a safety check on every visit to a community pool or spa.
LandscapingMowing, edging, trimming, irrigation checks, and seasonal color for common-area grounds, entrances, and medians.
Porter ServicesClubhouse cleaning, trash and common-area pickup, restroom detailing, and light upkeep across the shared amenities.
Amenity StaffingCertified lifeguards, pool attendants, gate and front-desk staff, and event coverage for community amenities.

Masonry, ponds, fencing, pressure washing and access work are one-off contracts rather than standing services: you bring the vendor, and the record stays here with everything else.

Specialty and one-off work

State rules

Find your state

Every state governs associations differently. Which statute applies, who licenses your vendors, and who regulates your pool all change. Start with yours.

Metro pages

Read the market your community sits in

A metro page goes a level deeper than a state: the counties the market spans, the kind of associations that dominate it, and what the local season does to the schedule. Available to communities nationwide.

Questions

What boards ask before they start

Where is VendoRFP available?
Available to communities nationwide. Bring your own vendors anywhere; our verified marketplace is growing market by market.
Do you have vendors near me?
Start with the vendors you already use. Invite them, they enroll and get verified here, and they can propose on your work anywhere in the US. As our verified marketplace reaches a market, vendors there can propose too — it is growing market by market, so your own list is still the fastest way to get proposals in hand.
Does the automatic mapping work everywhere?
Type the address and the community comes up on a satellite image. Outline the common-area grounds yourself, or adjust the outline that comes back — the estimate runs off whatever shape you accept.
Who picks the vendor?
You do. Verified vendors send proposals. Your management team reads each proposal alongside the vendor that sent it, and can put them to a recorded board vote by text link or email ballot. You sign with the one you picked, and the decision stays on the record.

Next

Run your community on one platform, wherever it is.

Join free, and your first community is on us. Invite the vendors you already use, then read the proposals and pick who you contract with. Available to communities nationwide.

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