Main pool deck
Certified lifeguard
Guards on the stand are a required field on a guarded shift, so the number is on the record.
Amenity staffing
Lifeguards and attendants for the hours your amenities are open.
A community that starts hiring pool staff in May is already late. Set the roles and the hours here once and insured staffing vendors send back their proposals. The roles are certified lifeguards, pool monitors, and amenity attendants, for pools, fitness centers, clubhouses, and gates.
- Lifeguard certification current, or no proposal
- Hours and posts recorded on every shift
- Lifeguards, pool monitors, and attendants
Shift records
See the record a staffed Saturday leaves behind.
Hours covered, posts covered, and guards on the stand are all required before the shift will close.
01
Check the hours
Clock-in and clock-out are recorded on the shift, and the hours covered are a required field. They are what a staffing invoice is read against.
02
Check the stand
A guarded post has to state how many certified guards were on the stand, or the endorsement proves nothing after the fact.
03
See who worked it
A quiet substitution is carried on the record, shift by shift, rather than noticed or not.
Shift roster
See who is on each post, and for how long.
This is the schedule your board opens in its dashboard, on one staffed Saturday. Two guards hand over on the main deck at 2:30, and the kiddie pool is attended for six hours of the day.
Example roster, on the schedule page of the community dashboard. You set the posts and the hours in your scope. Your vendor employs, trains and rosters its own people, and who works which shift is its call.
Staffing roles
Know which of the three roles you are hiring.
A certified lifeguard is the one post trained to make a water rescue, so writing the wrong role into your scope is how a season goes wrong.
Certified lifeguard
Trained to perform water rescues, on a current certification from a nationally recognized program. American Red Cross and Ellis are two of them. A shallow-water certificate does not qualify a guard for a deep end. This is the safety-critical hire for open swim, and the most expensive of the three.
Pool monitor
Wristbands, headcount, pool rules, incidents logged. A monitor costs less than a guard and keeps a deck orderly. Not a substitute for a lifeguard.
Amenity attendant
Fitness center, clubhouse, front gate. ID checks, access control, and a staffed post where there was an empty room.
Sign-in sheets
What a signature at the gate tells a board.
Most self-managed communities staff a pool with a clipboard at the gate and an invoice at the end of the month.
| A sign-in sheet at the gate | On VendoRFP | |
|---|---|---|
| Who worked Saturday? | Whoever signed the sheet | Named on the shift record |
| The hours you are billed for | Reconciled from memory | Recorded on the shift, and required |
| Lifeguard certification | Checked at signing, if then | Current, or the vendor cannot propose |
| A quiet substitution | Noticed, or not | Carried on the record, shift by shift |
| Where the invoices land | Whichever inbox they hit | Every invoice in one place |
“A sign-in sheet at the gate” is the status quo at a self-managed community, not a named product. Six companies, six invoices. You pay each one. They all land here on the same terms, so nothing has to be chased through email.
Vendor verification
Vendors are verified before their first proposal, and tracked all season.
Insurance and trade credentials are verified before a vendor can propose, and a credential that lapses stops new proposals until it is current again.
Example vendor, on the vendors page of the community dashboard. A staffing company on a guarded deck files general liability, workers’ compensation, a background check, and a lifeguard certification, and each one is read by a person here who records the date it runs out. We reach out for a renewal 30 days before that date. An insurance line that lapses keeps proposals open for 30 days while the renewal certificate reaches us, and a lifeguard certificate has to be current on the day of the shift.
Amenities
Put every staffed amenity in one scope.
The pool deck, the kiddie pool, the fitness center, the clubhouse, and the gate. Each post takes its own role, its own hours, and its own shift history.
Kiddie pool
Pool monitor
Wristbands, headcount, and pool rules. Not a substitute for a lifeguard. A monitor is a different hire from a guard, so it is scoped and priced on its own.
Fitness center
Amenity attendant
The attendant checks IDs and controls access. You set the hours in the scope.
Clubhouse
Amenity attendant
An attendant works the desk. The hours covered go on the shift record.
Front gate
Amenity attendant
The gate is staffed for the hours you scope. The shift is recorded like any other post.
Posts and hours
Pin the posts, then set the hours on each.
When a community asks for weekend pool coverage, a staffing vendor still needs to know which deck and for how many hours. Mark each post and put the hours on it, so every vendor prices the same roster. Shifts are then recorded against the posts they covered.
Pool
What gets recorded · exampleSee which post was covered
A shift is recorded against the amenity it covered.
See who was on itThe shift record names who worked the post.
Total the hoursClock-in and clock-out are recorded on the shift, and the hours are a required field.
Your community · Private home lots · Community boundary, in white dashes
The amenity pins are the ones this ground records.
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