Cleaning and day porter
The deep clean after the paint is dry — appliances, cabinets, glass, floors and the balcony nobody enjoys doing.
Turns and make-ready
The unit is empty and the move-in is already booked.
The move-out was Friday and you know the trades this turn needs before you have finished walking it. What costs the vacancy is finding a painter who can start Thursday, a cleaner who follows him, and the certificate somebody has to go and ask for again. Write the turn once here, and it goes to companies whose paperwork was read before you needed it.
What a turn asks for
Three of the trades on this platform
- Cleaning and day porterBackground check
- Pest controlPest control license
- PaintingInsurance only
What the work is
Three trades, and a turn usually wants all of them.
Each one is a trade a company holds on this platform, which is what lets a request for it reach only the companies cleared to do it — and they are part of that list rather than the whole of it. A turn that needs two of them goes out as one request, and the answers come back priced line by line.
Pest control
The treatment between one household and the next, so the incoming resident starts on a clean unit.
Painting
Walls, ceilings and trim back to a lettable finish, and the patching that has to happen first.
Carpet, flooring, appliances and the locksmith on turn day are not trades on this platform, so nothing here pretends to put them out for proposals. What they are is recorded and paid for against the same property file as the work that was.
Before anybody answers
The same insurance from all three, and a credential that depends on the trade.
The left-hand column is what a company clears before it may answer you at all. The right-hand one sits on the other side of that line: the tax form is collected and verified for the record, and nobody needs a taxpayer number from a company to read what it would charge.
| Trade | Before it can answer you | Also on file |
|---|---|---|
| Cleaning and day porter | Background check · General liability · Workers’ compensation | W-9 |
| Pest control | General liability · Pest control license · Workers’ compensation | W-9 |
| Painting | General liability · Workers’ compensation | W-9 |
Read the painting row again, because the short one is the honest one. A pest control company shows a pest license on top of its insurance. A painting company shows nothing extra, and that is not an oversight in our rulebook: most states license a painting contractor under a general contractor’s licence or do not license one at all, so there is no card to ask for. We could have invented a requirement to make the row look like its neighbours. The row is the truth instead.
Insurance and trade credentials verified, expiration dates tracked, and a lapse pauses new proposals and new work.
One document
The address of the property is enough to publish.
None of these three is priced off how much land there is, so none of them asks you to draw anything first. Type the address, describe the unit, say when you need it back, and publish.
What goes in it
The property and the unit. What you want done, in your own words or in the scope your owner already wrote. The trades it covers, so only companies cleared for them can answer. The cover you require, printed on the request itself so nobody prices work they could not be awarded.
Where a drawn boundary would come in
It would not, for a turn — the rule answers optional for all three of these trades. Grounds work is the one trade on this platform that asks for the ground first, and it has a page of its own below.
What the request prints about reaching you
This is what the request prints, word for word
Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.
Nobody gets a phone number out of a request. Answers arrive in your account, from companies that were cleared to send one.
The answers
Priced proposals, in the order they were sent.
A turn is decided on price, on when a company can start, and on what you already know about the last unit they did. The first two of those are on the page in front of you, in the order the answers came in.
- 01
Each one prices the lines you asked for
The paint, the clean, the treatment: whatever the request listed, the proposal answers, at the company’s own figures and in its own words.
- 02
Everyone answering already cleared your cover
A company short of a limit you made mandatory is stopped when it tries to send you an answer and told the shortfall in dollars. You never spend an afternoon on a proposal you could not have awarded.
- 03
You choose, and the contract is yours
You award it. The agreement is between your company and that company, and whoever you pick is carrying the cover you asked for, because carrying it was the condition of answering.
After the keys
It files itself under the property, not under the vendor.
The next turn at the same unit starts with the last one already in front of you: who did it, what they charged, and the certificate on file, with the date it runs out.
What the property keeps
After one turn
- The request you publishedAnd the proposal that won
- The certificate on fileWith the date it runs out
- The visit recordFiled as the work finished
- What they chargedLine by line, their figures
The file leaves in whichever shape the books want: Detailed CSV, General journal CSV (double-entry), QuickBooks Online CSV, QuickBooks Desktop IIF, Xero CSV.
An owner asks what the last turn cost
The invoice is under the unit, with the company’s own line items, its own figures, and sales tax on a line of its own rather than folded into a total.
Your bookkeeper asks for the month
Pick the period, pick the shape, and hand over a file their software opens without anybody retyping a line of it.