Commercial real estate

Every contractor on your buildings, insured to the exhibit you already wrote.

Office, retail and industrial. You know what a company has to carry before it works a loading dock, a roof or a lobby after six: the general liability limit, the workers’ comp, the endorsement naming the owner and the manager on the certificate. VendoRFP holds those limits as a standing requirement, reads each company’s certificate against them, and keeps the dates. Then you put the work out and read what comes back.

The paperwork is the same paperwork. What changes is where it lives. A certificate is read once and held with its end date, so nobody reopens a folder of PDFs every January to find out which of them expired in October.

The exhibit

Set the limits once, per trade.

Exhibits differ building to building. One asks a million per occurrence, the tower down the street asks three, and the industrial park wants umbrella cover over the top of both. You type yours in, per trade, and every company that answers a request for that trade has been read against them.

The coverage lines, and the column that is yours

These are the 8 coverages you can set a figure against, in the words the request prints them in. The figures are blank here because they are yours: you type one against each line your exhibit names, per trade, and mark it required or preferred. Nothing carries a default, because the exhibits differ building to building.

CoverageYour minimumRequired or preferred
General liability (per occurrence)
General liability (aggregate)
Workers' comp / employer's liability
Auto liability
Umbrella / excess
Professional liability
Pollution liability
Crime / employee dishonesty

A person reads the certificate

A company uploads its certificate and a reviewer reads it: the carrier, the limit on each line, the date it runs to. Until that has happened the figure is what the company says it carries, and it is reported to you as exactly that.

Short of a required limit, they cannot answer

A company missing a line you made mandatory, or carrying less than your figure, is refused when it tries to send you a proposal, and told the shortfall in dollars. A line you marked preferred is reported to you and lets them through.

A lapsed policy fails on the day it lapses

The end date comes off the certificate and is held with it. Past that date the line fails the check rather than quietly passing, and the state of every file sits on one page you can open.

How a certificate is verified

The request

Write it once. It goes out as a document.

Give the building’s address, name the trade, say what the work is in plain words, and set a date for answers. That is the whole of what a request asks you for. VendoRFP writes it up as a formal request with your insurance minimums printed inside it, publishes it to companies verified for that trade, and keeps your phone number and your email address off the page.

Printed on the face of every request

Issued through VendoRFP. Vendors send their proposals back on this site. No phone number or email address is published with this RFP.

Your minimums print inside the same document as a table, so a company reads the limit it has to clear before it decides whether to answer.

What comes back

Priced answers you can read beside each other.

Each proposal prices every line you asked for and states how often the company would attend. You read them on one screen and award one. Whoever you pick is already carrying the cover your exhibit demands, because carrying it was the condition of answering at all.

After the award

The building keeps its own file.

A contract signed here does not end the paperwork, it moves it. Everything that happens afterwards is filed under the building it happened at.

Visits, with photographs

Each service visit is logged under the building it happened at, with the crew’s photographs attached to it.

Invoices, under the building they bill for

An invoice arrives with its own number, its total, and where it stands — sent, viewed, paid. It is filed under the building it bills for, in the same file as the proposal you awarded, so both figures are in front of you when you check one against the other.

Certificates and their dates

Every company working your buildings, the documents each one had to file, what its cover is worth against your figures, and the date it runs to.

Give your bookkeeper a period

Pick a date range and download it. These five files are written by the platform itself, so none of them waits on an account with anybody else.

  • Detailed CSV.csv
  • General journal CSV (double-entry).csv
  • QuickBooks Online CSV.csv
  • QuickBooks Desktop IIF.iif
  • Xero CSV.csv

The trades

What you can put out for proposals today.

A company holds one of these before it can answer a request for it, and each one asks for its own credential on top of the insurance — a pest control company shows the license the state issues it, a staffing company shows its background checks.

  • Pool cleaning
  • Landscaping & grounds
  • Porter & janitorial
  • Lobby, gate and amenity attendants
  • Pest control
  • HVAC
  • Electrical
  • Painting

A chiller call, an electrician on a tenant fit-out, a striping contractor for the parking deck: work outside that list is recorded, documented and paid for here under the building it belongs to, alongside the contracts that were put out for proposals.

Commercial real estate

Put one building's work out and see what comes back.

Create an account, enter the limits your exhibit already states, and publish a request the same day. VendoRFP verifies the certificate of whoever answers.

Create your accountHow verification works

Landlords and the managers who run their buildings buy the same three things: companies that are insured to the standard the building sets, priced answers to a written request, and a record afterwards that a bookkeeper and an auditor can both read.

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