Pest control from licensed vendors, with a report for every treatment.
Send one RFP for perimeter and common-area treatment. A vendor must hold a pest license and current insurance to propose.
What a visit includes
- Licensed before it proposesA vendor files its structural pest license and a general liability certificate before it can propose.
- The same scope for everyoneList the buildings and areas once. Each vendor prices those lines.
- A report for every treatmentArrival time, notes and photos are on the record after each visit.
- A flag for a recurring problemFlag an issue on a visit and it is tracked until the vendor resolves it.
See what the technician files after a treatment.
Each visit report shows the arrival time, the areas treated and the photos.
- Arrival
- Recorded when the vendor checks in
- Areas treated
- Entered by the vendor
- Open issue
- Flagged to your manager if any
Photos of the treated areas attached
Before you bring it to the board
What boards ask us first.
What does it replace?
It replaces the certificate folder, the email chain and the group text. Your vendors’ reports, invoices and insurance live in one place.
Who holds the contract?
You do. You read the proposals side by side, pick one, and sign with that vendor yourself.
What happens when a company’s insurance lapses?
Your board gets an email fourteen days before it expires. From the next day, that vendor cannot propose at your community until it renews.
How does the board vote on a proposal?
Put the proposals to a vote from your dashboard. Each board member gets a secure ballot link. The tally is ready when the vote closes.
Do we have to switch vendors?
No. Invite the vendor you already use. They join for free and file their insurance.
What does it cost the association?
It is free for one community, with unlimited RFPs. You pay each vendor its own price. Sales tax is its own line.
Can the manager run it instead of the board?
Yes. A manager can run every community. The manager sets what each board member can see.
What do the vendors get out of it?
A schedule for their crews, a crew app built for check-ins and their own invoicing. All free to join.
What does a pest control vendor have to file?
A structural pest license and a general liability certificate of insurance. VendoRFP checks both before the vendor can propose.
Who prices the treatment?
Each vendor sets its own price after reading your scope.
What if the license lapses?
A lapsed vendor is held from further work at your community until its documents are current.
Send your pest control RFP.
Licensed, insured vendors read the same scope and send back proposals.