Gate and access repair, with the service on the record.
Gate arms, operators, keypads and readers. Send one RFP for service, and read a report after every call.
What a visit includes
- Service and repairPut the gate, the operator and the access hardware in the scope.
- Repairs as work ordersEach call moves through dispatch, on site and approval, with your board deciding when the job is done.
- Insured vendorsA vendor needs a current general liability certificate on file to propose.
- Attendants are a separate servicePeople staffing a gate or pool post are covered under amenity staffing, with their own requirements.
See what the technician files after a call.
The report shows the arrival time, what was serviced and a photo of the work.
- Arrival
- Recorded when the vendor checks in
- Work done
- Entered by the vendor
- Open issue
- Flagged to your manager if any
Photo of the serviced unit attached
Before you bring it to the board
What boards ask us first.
What does it replace?
It replaces the certificate folder, the email chain and the group text. Your vendors’ reports, invoices and insurance live in one place.
Who holds the contract?
You do. You read the proposals side by side, pick one, and sign with that vendor yourself.
What happens when a company’s insurance lapses?
Your board gets an email fourteen days before it expires. From the next day, that vendor cannot propose at your community until it renews.
How does the board vote on a proposal?
Put the proposals to a vote from your dashboard. Each board member gets a secure ballot link. The tally is ready when the vote closes.
Do we have to switch vendors?
No. Invite the vendor you already use. They join for free and file their insurance.
What does it cost the association?
It is free for one community, with unlimited RFPs. You pay each vendor its own price. Sales tax is its own line.
Can the manager run it instead of the board?
Yes. A manager can run every community. The manager sets what each board member can see.
What do the vendors get out of it?
A schedule for their crews, a crew app built for check-ins and their own invoicing. All free to join.
Do you cover gate attendants?
Yes, as amenity staffing. This page is about servicing the gate and access hardware.
Who prices a repair?
Each vendor prices it after looking at the problem. Your board approves the proposal before work starts.
Can we keep our current gate company?
Yes. Invite it. It joins for free and files its insurance.
Send your gate service RFP.
Insured vendors read the same scope and send back proposals.