The estimate
See a starting number
before the first proposal arrives.
Pick the services you want and VendoRFP shows an estimated price range for each one. Vendors then propose on the same scope. The proposal you sign is the price.
- Pool, landscaping, porter, staffing
- Priced on the unit you buy it in
Your community map
Map out the ground you want serviced.
Sidewalks, parks, entrances, ponds, medians, and perimeter strips. Mark the ground once and every vendor prices the same scope, so the numbers come back comparable.
- Common area — the estimate basis
- Community boundary
- Gross outline
- 99.0 ac
- Homes, streets and pondsPrivate home lots (403) · Streets (19) · Ponds & parking (1)
- −23.4 ac
- Common-area grounds
- 75.6ac
A landscaping estimate starts from this number. The vendors that propose set the price.
This is a real community, and yours comes up the same way on a satellite map your team can reshape. Treat the acres as a not-to-exceed figure.
Acreage leads the landscaping line and nowhere else. Your board can hold it against its own plat, and a walkthrough can bring it down, never up.
When the map will not outline the grounds honestly, you get manual draw mode or a real person. The acreage stays blank until then.
The five kinds of grounds
Parks and greensYour board sets how often this turf is cut. Planting bedsBeds run on their own schedule, not the lawn's. Ponds and banksA proposal prices the bank and the path. Curb strips and edgesThis strip gets edged and blown after the cut. Entrances and mediansThe entrance beds get seasonal color changed out.
The estimate
Each service is priced on its own unit.
Acres for the grounds, visits and gallons for the pool, stops on the porter loop, and hours and roles for staffing.
The services you choose
Pool care, landscaping, porter, and amenity staffing. Take one service or take all four.
How much of each one
Acres of common-area grounds for the lawn. Gallons and visits a week for the pool. Stops on the loop for the porter. Hours and roles for staffing.
An estimated price range
One range per service you picked, so a board can see the shape of the budget before anybody proposes.
Your estimate, service by service
Willow Creek HOA · monthly
Landscaping
Common-area acres · every visit
$•••
estimated range
Pool Care
Per visit · by gallon band
$•••
estimated range
Porter
Per visit · by stop on the loop
$•••
estimated range
Amenity staffing
Per hour · by role and shift
$•••
estimated range
Your total
Every invoice in one place · tax and processing itemized
$••••
Dollar figures appear in your live estimate.
Your estimate
How to read the number you get back.
It is a starting number. Vendors price the same scope themselves, and what they send back is what you compare.
An estimated range per service.
The estimate arrives as a price range for the services you picked, drawn from historical and industry averages against the scope you set. It is a starting number, never a promise.
The binding number is the one a vendor signs to.
An estimate cannot be charged, signed for, or invoiced. Only the price in a proposal a vendor submitted can be billed to your community.
Sized to your community.
Your common-area acreage, your number of pools, your amenities. A community twice the size of its neighbor prices as twice the size.
All four trades on one dashboard.
Run pool, landscaping, porter, and staffing through the same dashboard and read them against each other. One schedule, one set of expiration dates, every invoice arriving in the same place.
Board meetings
A number you can defend at the meeting.
Boards approve budgets in public, and every figure on the sheet has to survive the question that follows it.
| What it comes down to | A ballpark over the phone | An estimate you can take apart |
|---|---|---|
| What each service is priced on | One rate for the whole community | The unit that service is bought in |
| Where the size comes from | A round number for the area | Your own community map |
| Sales tax | Inside the service price | Its own line |
| Payment processing | Inside the service price | Its own line |
| What the board approves | One total for everything | One price per service |
| What can be invoiced | Whatever the estimate said | The proposal a vendor submitted |
Your community
Get the estimate, then get the proposals.
Enter your address and pick the services you want. Map the ground where the scope calls for it.
You get an estimated price range per service, drawn from historical and industry averages. The price you pay is the one on the proposal your board signs.
Run a service company? Join VendoRFP for free.