For vendors
Free to join. Open RFPs you can answer, one worklist that opens on what needs you today, and an invoice book with your own numbering on it.
The vendor dashboard
A pool route and a guard roster are not the same work, so they get different screens. Pick yours.
Pick a trade — each one is a different dashboard
Frequent visits, each one a chemistry log. Free chlorine and pH are required every visit, because your health department is what sets the interval a public pool records at, and the dashboard asks for both before it lets you close the visit.
VendoRFP · Vendor dashboard
Dispatch Board
Open boardEvery stop on this board is a pool of yours. Completing one needs a photo of the finished job, plus this visit’s chlorine and pH readings.
Earnings MTD
$3,140.00
22 completed this month
This visit’s report
Chlorine and pH are required every visit because the health department sets that floor. A reading outside the normal band is recorded and flagged, never refused.
Compliance
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Fewer, bigger visits on a mowing schedule, plus seasonal treatments. Acreage serviced is required, and it gets checked against the acreage the contract was priced on.
VendoRFP · Vendor dashboard
Dispatch Board
Open boardEvery job on this board is your crew’s. Completing one needs a photo of the finished job, plus the acreage serviced and the areas mowed.
Earnings MTD
$4,820.00
9 completed this month
This visit’s report
Acreage is checked against the acreage the contract was priced on, so a mow that records no coverage leaves the board with nothing to check it against.
Compliance
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Trash, restrooms, breezeways, and the pool deck — the same stops every morning, each one recorded as it is done. Photos go on the ones that needed the work.
VendoRFP · Vendor dashboard
Dispatch Board
Open boardEvery loop on this board is yours. Completing one needs a photo of the finished job, plus the routes walked and the bags collected.
Earnings MTD
$3,690.00
41 completed this month
This loop’s report
A porter is paid for the loop itself, so the stops are the record. Bags collected is the single number a board asks about most, and anything you flag reaches them.
Compliance
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Posts and shifts rather than visits, billed on hours covered. Offering certified lifeguards is a gated endorsement, and a lifeguard post asks for extra readings on top of the staffing report.
VendoRFP · Vendor dashboard
Dispatch Board
Open boardYou work staffing alone, so the board shows nothing on it but the shifts you are covering. Completing one needs a photo of the finished job, plus the hours and the positions covered.
Earnings MTD
$6,240.00
16 completed this month
This shift’s report
Staffing is billed on hours covered, so an unrecorded hour is an unbillable one. Reporting an incident is optional, so your attendants only fill that box when there is something to say.
Lifeguard post
A work order naming a lifeguard asks for these on top of the shift report. The count on the stand is what proves the credential after the fact.
Compliance
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Treatments on a route, and the record is also the legal one. Areas treated and bait stations serviced are required every visit, because the question a resident asks afterwards is what went where — and a state inspector asks the same question of the community.
VendoRFP · Vendor dashboard
Dispatch Board
Open boardEvery treatment on this board is yours. Completing one needs a photo of the finished job, plus the areas treated and the stations serviced.
Earnings MTD
$4,380.00
29 completed this month
This treatment’s report
Where you treated and how many stations you serviced are required, because that is what a resident and a state inspector both ask about afterwards. Finding nothing is the normal visit, so pests found stays optional.
Compliance
Insurance is checked the day you propose, so keeping your documents current is what keeps you eligible.
Proof of service
A recorded visit is not finished if the photo is missing, or the readings are. Switch each one on.
Your trade
What is on the record
This visit is on your worklist: no photo of the finished work and 2 readings missing.
Both checks start the moment you record the visit and stop when the community accepts it. That window is where a visit can still owe you proof.
After approval
Joining is free. The day a management company approves you, its open RFPs, your invoice book, and the credential file behind both of them all open at once.
Approval puts every open RFP in front of you. Read them as a list, or on a satellite map with the miles from your nearest yard on each one. It comes with your first 5 RFP openings, and you build each proposal in the Proposal Studio. Opening an RFP reveals which community it is and what they are asking for, and that is the moment one is spent — whether or not you propose. The community reads the proposals and picks one.
You send your own invoice, under your own name and number, on the same terms as every other company here. The community reads it on one screen with every other invoice it gets, and pays you on the payment details printed on it. Record the payment on your invoices page and the invoice closes.
Your insurance and your trade credential are uploaded once, verified by a person here, and watched for renewal. Every management company you are approved with reads that same file.
Those three come with approval and cost nothing on top of it. VendoRFP+ is the paid term. It takes the cap off proposals at every management company you are approved with, and it opens RFPs at any distance rather than only the ones inside your travel radius.
Field and office logins
A field login and the office login sit on the same company record. Money shows on the office login and nowhere else.
| Today’s visits and the button that moves them | Both logins. |
|---|---|
| Recording a finished visit with photos and readings | Both logins. |
| Their own documents and expiration dates | Both logins. |
| Open RFPs to answer | Both logins. |
| What you are owed and your payouts | The office only. |
| What the company charges | The office only. |