Resources

Setup and industry guides. The free tools need no account.

All guides

An RFP document page

What to have on file before you propose

For vendorsThe setup checklist for a service company joining HOAcrew. On hoacrew.com.4 min read
A certificate of insurance form

Insurance for service companies

For vendorsGeneral liability is required before you propose. The other coverages are asked for only where a community sets them. On hoacrew.com.6 min read
A certificate of insurance form

Certificates of insurance

For vendorsWhat an ACORD 25 certificate shows and what a community checks. On hoacrew.com.5 min read
An RFP document page

One unit turn, from RFP to award

IndustriesHow a property manager sends one RFP and reads the proposals.6 min read
A tax form

Getting an EIN

For vendorsThe tax number your company needs before it invoices. On hoacrew.com.4 min read
A tax form

Registering your business

For vendorsState registration, step by step. On hoacrew.com.5 min read
A tax form

Licenses and certifications

For vendorsThe credentials each trade records on HOAcrew. On hoacrew.com.5 min read
An RFP document page

Map your grounds once

IndustriesEvery landscaping vendor reads the same map.5 min read
An RFP document page

Turns and make-ready

IndustriesPaint, cleaning and pest control use the same insurance check.5 min read
A certificate of insurance form

Every vendor’s insurance file, kept current

IndustriesEvery coverage line comes back as one of four answers.7 min read
An RFP document page

Your current contract holds this RFP’s numbers

IndustriesHow a commercial building sends an RFP from four fields and a date.6 min read
An RFP document page

Send a mechanical RFP to licensed contractors

IndustriesMechanical and electrical work, answered by licensed, insured contractors.6 min read
An insurance exhibit table

Your insurance exhibit, printed inside every RFP

IndustriesHow each coverage line is checked.7 min read
A tax form

Janitorial and day porter RFPs

IndustriesStaff work in your building unsupervised, so both trades need a background check.6 min read