Example documents

These are sample documents. They show what a community will ask for, so you know what to have ready before you add your own. Each one is marked EXAMPLE.

Sample W-9

Use the current form from the link below, not this picture. The picture is a simplified mock with made-up data.

  • The current Form W-9 is the March 2024 revision. IRS, as of
  • The IRS posts the current Form W-9 PDF at irs.gov/pub/irs-pdf/fw9.pdf. IRS, as of
A simplified example W-9 with made-up data and the taxpayer ID shown as XX-XXXXXXX, stamped EXAMPLE. Numbered markers match the notes below.
Simplified mock with made-up data. The IRS form looks different.
  1. A sole proprietor or disregarded entity puts the owner's name on line 1 and the business name on line 2. IRS, as of
  2. Line 3a asks for the federal tax classification of the person named on line 1, with one box checked; an LLC checks the LLC box and enters its tax classification code. IRS, as of
  3. A disregarded entity (a single-member LLC is one by default) checks the box for the tax classification of its owner on line 3a, not the LLC box (Form W-9 instructions, Rev. March 2024). IRS, as of
  4. The TIN goes in Part I of the form, in the SSN box or the EIN box. IRS, as of
  5. For individuals the TIN is generally the SSN; resident aliens, sole proprietors and disregarded entities have special rules in the instructions. IRS, as of
  6. For entities other than individuals the TIN to enter is the EIN. IRS, as of
  7. You give a completed W-9 to the requester; you do not send it to the IRS. IRS, as of

The IRS’s current Form W-9

Sample ACORD certificate

Our own layout with sample figures. Your certificate shows your actual limits.

Certificate of liability insuranceDate (MM/DD/YYYY) 12/15/2025
ACORD 25

Gulf Coast Risk Partners
200 Main Street, Suite 4
Sarasota, FL 34236

A · Harbor Mutual Insurance Co.
B · Bayline Casualty Co.
C · Harbor Mutual Insurance Co.

Clearwater Pool Service LLC
418 Bayfront Ave
Sarasota, FL 34236

A certificate reports the coverage in force on the date shown. It is not the policy and it does not change it.

AGeneral liabilityEach occurrence · general aggregateGL-553021901/01/202601/01/2027$ 1,000,000$ 2,000,000
BAutomobile liabilityCombined single limitCA-884176001/01/202601/01/2027$ 1,000,000
CWorkers’ compensationEach accidentWC-220741501/01/202601/01/2027$ 500,000

Weekly service at the Heron Bay community, Sarasota, FL. The certificate holder is named as additional insured on general liability where required by written contract.

Heron Bay Community Association
c/o Lakeshore Management
410 Heron Bay Blvd
Sarasota, FL 34240

Dana Whitfield

A demo certificate in the ACORD 25 layout. Names, numbers and limits are made up.
  1. A certificate generally lists one or more lines of insurance, the limits for those coverages, and the insurer. ACORD, as of
  2. The third parties who request certificates are called certificate requestors or holders. ACORD, as of
  3. The current ACORD 25 warns that the limits shown may be only the amounts the certificate holder asked for, not the full policy limits. ACORD, as of
  4. A certificate is not an insurance policy and does not provide, amend, extend or alter the policy's terms. ACORD, as of

How a certificate worksACORD forms

Sample business license

This mock shows the kind of details to look for on your own license.

An example business license with a made-up company, a placeholder license number and dates, stamped EXAMPLE.
Illustrative layout with made-up data.

Registration by state

Sample training certificate

Certifying bodies each design their own. This mock shows the details a community looks for: who, what, when issued and when it ends.

An example training certificate with a made-up name, course and dates, stamped EXAMPLE.
Illustrative layout with made-up data.

Licenses and certifications

Sources

  1. Form W-9 (Rev. March 2024) Internal Revenue Service. As of .
  2. About Form W-9, Request for Taxpayer Identification Number and Certification Internal Revenue Service. As of .
  3. What is a Certificate of Insurance? (ACORD FAQ) ACORD. As of .
  4. ACORD Forms Notification, December 2025 Bulletin ACORD. As of .

Official pages change. Each line shows the day we last read it.