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Invoices

You write them, the community pays them here

Draft$2,150
2 to send
Sent$11,350
Waiting on communities
Overdue$1,320
Remind
Paid this month$9,640
On time

Your invoices

Clearwater Pool ServiceCPS-2041 · Sent · Due Nov 11$1,384.50
Greenline GroundsGG-0388 · Sent · Due Oct 30$2,150.00
Palmetto Porter & JanitorialPPJ-0371 · Paid · Paid Oct 6$980.00
Gulf Shore AquaticsGSA-0112 · Paid · Paid Oct 1$3,640.00
Clearwater Pool ServiceCPS-2036 · Paid · Paid Sep 14$1,296.50

Greenline Grounds

918 Fruitville Rd Sarasota, FL 34236

INVOICE

GG-0388

Awaiting payment

Billed to

Heron Bay HOA

410 Heron Bay Blvd Sarasota, FL 34240

Issued

Oct 12, 2026

Due

Nov 11, 2026

PO number

—

Terms

Net 30

Amount due

$2,150.00

DescriptionQtyUnit priceAmount

Mow, edge and blow, common areas (4 weeks)

Not taxed

4$420.00$1,680.00

Mulch refresh, entrance beds

Not taxed

1$380.00$380.00

Irrigation zone 6 repair

Not taxed

1$90.00$90.00
Subtotal$2,150.00
Total$2,150.00
Amount due$2,150.00

How to pay

CheckBank transfer (ACH)accepted by Greenline Grounds
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This invoice comes from Greenline Grounds. The line items, the prices, and the total are theirs; sales tax is its own line. VendoRFP carries the document and takes no cut of it.

Your own invoice numbers and your own brand.

Each line can link to the visit it bills. The community sees the report beside the invoice.

See what is outstanding, overdue and paid on one screen.

A service-company office with a laptop, a stack of invoices and a route board

Where an invoice stands

Every invoice moves through the same four statuses. Here is what each side sees.

Draft

YouOnly you can see it. Add the lines, then send it.

The communityNothing yet.

Sent

YouIt goes out under your name and your number.

The communityIt appears on HOAcrew beside the visit it bills.

Overdue

YouPast its due date. Send a reminder from the same screen.

The communityIt shows as past due on their list.

Paid

YouPaid in full.

The communityMarked paid, with the visit report beside it.

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